Fleet Administrator

As a Fleet Administrator, you will be responsible for a wide range of duties focused on ensuring the efficient management of our fleet operations. Your tasks will include maintaining accurate vehicle reports, organising and updating servicing documents, and keeping detailed maintenance records. You will be responsible for ensuring the fleet’s asset list is always up-to-date and accurately reflects the status of all vehicles.

A key aspect of your role will be investigating any incidents or discrepancies within the fleet, preparing detailed reports to be reviewed by management. You will support ongoing operations by researching new innovations and potential improvements in fleet management. Additionally, you will be collaborating with various internal and external stakeholders, ensuring all fleet-related requests and queries are responded to promptly and effectively.

Building strong relationships with our external partners is vital in this role. You will regularly liaise with fleet supply chain partners, including lease providers, maintenance companies, insurers, and recovery services, to ensure services are delivered efficiently and within budget. You will also play a key role in ensuring that communications regarding the fleet are clear and well-coordinated. Occasionally, you will provide training to internal staff on processes and procedures related to fleet management.

To be successful in this role you will need to have:

• Experience of supporting a fleet management service to a large multi site organisation
• Experience in Fleet card management and knowledge of PCN administration
• Knowledge of Fleet Autopay and Telematic systems
• Level 3 CVFMQ is desirable

In this role, strong organisational skills and attention to detail are essential, as you will be managing various records and ensuring the accuracy of documentation. Your collaborative nature will help you work effectively with stakeholders, both internally and externally. Problem-solving skills are crucial, as you will need to proactively investigate and resolve incidents or irregularities within the fleet. As someone who can work independently, you will be self-motivated and able to meet deadlines while delivering high-quality work with minimal supervision.

Here just a few of the benefits for working at Peabody:

• Flexible and hybrid working.
• 30 days’ annual holiday plus bank holidays
• Two additional paid volunteering days each year 
• Flexible benefits scheme, including family friendly benefits and access to a discount portal 
• 4 x salary life assurance
• Up to 10% pension contribution

Are you ready to apply?

Interviews for this role will be taking place during weeks commencing the 4 and 11 November.

PLEASE NOTE: As an employer, Peabody does not provide sponsorship as a licenced UK employer.

To be considered for the position of Fleet Administrator, please click on the ‘Apply Now’ button and submit both your CV and a bit about why we should consider you for the role. 

If you need to ask us anything else at all, feel free to drop an email to harry.lund@peabody.org.uk and we will be in touch.

Peabody reserves the right to close this advert before the advertised closing date, depending on the number of applications received.

Vacancy details: