Executive Assistant to COO

Your typical day could start with preparing briefings and papers for the COO’s morning meeting, followed by coordinating with senior leaders across the organisation to ensure timely responses to inquiries. Later in the day, you might review and draft reports for the COO’s committee meetings, before organising a key meeting with external stakeholders. In between, you'll ensure the COO’s time is optimised by analysing papers and documents on behalf of the COO in order to proactively manage their schedule and prioritise critical tasks.

As an Executive Assistant to the Chief Operating Officer, you’ll play a key role in ensuring the smooth operation of the COO’s office. You’ll manage their time, communication, and priorities, handling inquiries and coordinating with senior stakeholders across the business. Working at the heart of the organisation, you’ll make sure that the COO has everything needed to lead effectively, while helping drive key initiatives and decisions.

You’re a highly organised, proactive problem-solver who thrives in a fast-paced environment. You’ll enjoy collaborating with teams across the business and feel confident interacting with senior leaders, stakeholders, and external bodies. To be successful in this role you’ll need to be present in the office at least four days a week and be flexible to business need.

Your role covers all aspects of executive support – from managing complex schedules and communications to drafting briefings and complex reports whilst undertaking research in order to deliver on special projects.

If you’re someone who excels under pressure, loves supporting senior leadership, and is committed to helping the organisation achieve its goals, we want to hear from you.

To be successful in this role, you’re:

• Able to provide first-class executive support, with experience supporting senior leadership in a large organisation.
• A highly organised individual with excellent multitasking abilities and experience managing complex schedules.
• Skilled in drafting and analysing reports, presentations, and briefings, turning complex information into clear, actionable insights.
• Experienced in liaising with senior leaders and external stakeholders with diplomacy and tact.
• Proactive and able to work on your own initiative, solving problems independently and prioritising tasks effectively
• Able to demonstrate strong negotiation and influencing skills while dealing with people at all levels across the organisation.

Here are just a few of the benefits of working at Peabody:

• 30 days’ annual holiday, plus bank holidays
• Two additional paid volunteering days each year
• Flexible benefits scheme, including family-friendly benefits and access to a discount portal
• 4 x salary life assurance
• Up to 10% pension contribution
• The opportunity to broaden your skills and enhance your professional development

Are you ready to apply?

If you have any questions about this role, please email Talent Specialist, Victoria at victoria.wilson1@peabody.org.uk

Vacancy details: